Inbox Autopilot for Landscapers

Clarity. Capability. Mission Ready.

Tetrad turns a messy landscaping inbox into an operating system: quote requests get classified, logged, drafted, synced, and surfaced before they go cold.

Buy Pro — $149 Watch 90-second demo
Draft-only by default Reply-state sync included One-time purchase Runs on your n8n
< 60s From inbox arrival to reply draft
4 Workflows acting as one lead system
7 AM Daily digest for operator visibility
0 Emails auto-sent until you choose it
Gmail Outlook Google Sheets Airtable n8n
Operational gap

Your inbox is where good leads go to die.

A homeowner emails at 2:14 PM. You are in the field. By the time you reply, someone faster already has the job.

Replies stall

Every extra hour between inquiry and first response makes a competitor more likely to win the work.

Follow-up disappears

"I'll circle back tomorrow" becomes a forgotten thread once the day gets noisy.

Status stays fuzzy

No one can see what was drafted, what was sent, and which lead is waiting on whom.

Mornings start blind

Without one clean digest, owners and office staff start the day reconstructing yesterday from memory.

How it works

Show the operating loop, not just the promise.

Import the core workflows plus the reply-sync helper into n8n, connect your inbox and lead log, run the checklist, then let the system do the repetitive parts with you in control.

1

Capture

Real quote requests hit your existing Gmail or Outlook inbox. No forwarding rules. No new email address.

2

Classify + log

The system separates real leads from vendor noise and current-customer traffic, then logs clean lead data to Sheets or Airtable.

3

Draft fast

A first response appears in Drafts in your voice, asking only for the information needed to quote accurately.

4

Follow up honestly

24h, 48h, and final nudges are drafted only when a lead is actually stale. Reply-state sync prevents fake follow-up noise.

5

Review the board

Your 7 AM digest summarizes new leads, drafts waiting, stale threads, and replied leads that still need operator attention.

See the full walkthrough
System proof

Use real artifacts to build trust.

The product should look like it operates inside the buyer's actual tools. These panels explain the system without abstract SaaS filler.

Capture

New lead lands in Gmail

A real homeowner request appears in the inbox and gets identified as sales-relevant immediately.

Log

Lead is structured in Airtable

Service type, timing, neighborhood, and contact data move into a usable operator record.

Respond

Draft reply appears in your voice

The first touch is fast, controlled, and visible before anything is sent.

Recover

Follow-up draft keeps the thread alive

If the lead goes quiet, the system drafts the right nudge instead of relying on memory.

Review

Daily owner digest closes the loop

One short 7 AM readout shows new leads, stale work, and reply-state integrity.

Control

n8n stays yours

You import the workflows, keep the logic, and can edit the whole system when you need to.

Trust model

The system should feel controlled before it feels clever.

This product touches customer communication, so the design needs to signal caution, visibility, and operator control at every step.

  • Draft-only by default. Replies and follow-ups start as drafts until you deliberately choose otherwise.
  • Reply-state sync protects the logic. Once you send a real reply, the CRM updates so stale automations stop acting dumb.
  • Test checklist is the gate. Three seed emails and ten minutes before anything touches a live inbox.
  • Safe rollout is built in. Workflow 1 and reply-sync first, then follow-up, then digest. Never everything at once.
  • The workflows live in your stack. You own the system inside n8n and keep working even if we disappear.
Included in the kit

Every part should feel purposeful and implementation-ready.

No vague templates. No hidden upsell. Just the system, the prompts, and the docs required to run it safely.

Workflow stack

  • Lead capture + classification + logging
  • Stale-lead follow-up drafts
  • Daily owner digest
  • Reply-state sync helper

Platform coverage

  • Gmail or Outlook support
  • Google Sheets or Airtable logging
  • One swap path if you migrate later

Editable language pack

  • Classifier, drafter, follow-up, digest prompts
  • Safe-mode guardrails
  • Six customer-facing email templates

Operator docs

  • Quick-start and full install guide
  • Checklist-driven test path
  • Troubleshooting for first-run issues
Pricing

One purchase. No subscription. Clear operating value.

Every tier ships the same core product. The difference is rollout support, inbox coverage, and how much help you want during implementation.

Starter

Solo operators, one inbox.

$49 one-time

No subscription · 14-day refund

Buy Starter — $49

Best fit: You run the whole business from one Gmail account and you're comfortable solving small install issues yourself.

  • Full core kit
  • One inbox license
  • 14 days of email support
  • All documentation
Most buyers pick this

Pro

Most landscaping businesses.

$149 one-time

No subscription · 14-day refund

Buy Pro — $149

Best fit: Owner inbox plus an office or shared inbox. You want launch help by email and a bit more runway.

  • Full core kit
  • Up to 2 inboxes in one business
  • Launch help by email
  • 30 days of email support
  • 2-business-day response SLA

Team

Multi-crew operations.

$299 one-time

No subscription · 14-day refund

Buy Team — $299

Best fit: Multiple crews or inboxes, and you'd rather get it installed in one call than piece it together from docs.

  • Full core kit
  • Multiple inboxes and crews
  • Priority support (1 business day)
  • 30-minute install assist call
  • Shared rollout help
Compare plans side by side →
Buyer fit

Better to qualify the buyer than oversell the system.

This kit is sharp at one job. If the setup fits, it should pay for itself quickly. If it doesn't, the wrong expectations will hurt both of us.

This is a fit if you…

  • You run a landscaping business and get quote requests by email, with some web-form spill-over.
  • You already use Gmail or Outlook and do not want to replace your inbox.
  • You are comfortable copy-pasting API keys and clicking through OAuth prompts.
  • You want a draft-first system you control, not an AI auto-responder.
  • You can spend 30 to 45 minutes on install and another 10 minutes on the test checklist.

This is probably not a fit if you…

  • You want a full CRM replacement with estimating, invoicing, and pipeline reporting built in.
  • You want a done-for-you service where someone else configures your voice, inbox, and workflows end to end.
  • Most of your leads come by phone or text and email is a minor channel.
  • You want something that auto-sends customer replies without review.
  • You run a business outside landscaping and expect niche-specific prompts out of the box.
FAQ

The questions buyers actually ask.

Does it send emails without me seeing them?

No. Every reply and every follow-up ships as a draft in your Drafts folder. Nothing leaves your inbox until you click send. Auto-send is a deliberate change you make later, for specific follow-up stages.

Do I need to know how to code or use n8n?

No. You need to be comfortable copy-pasting API keys and clicking through OAuth. If you have set up Mailchimp or installed a Shopify app, you can install this. Everything is pre-built; you import and connect.

Gmail or Outlook?

Both. Same feature set. Pick whichever your business actually uses. Switching later is a one-workflow swap.

Sheets or Airtable?

Both. Google Sheets is faster to set up; Airtable is nicer long-term. Pick either, or start with Sheets and migrate when you are ready.

Is this a subscription?

No. One-time purchase. You own the workflows forever. The only ongoing costs are your own n8n hosting (about $20/mo or self-host) and pennies of AI usage.

How long does setup take?

Most landscaping businesses are up and running in 20–40 minutes. The quick-start guide walks you through it, and the test checklist is the gate before you go live.

See the full FAQ →

Ready to install

Bring this system into your inbox in the next 30 minutes.

Most landscaping teams do not need more leads. They need a better first-response system. That is what this product is built to fix.

Buy Pro — $149 Watch 90-second demo
14-day refund Draft-only by default Works with your existing inbox